WashU recognizes that students using U.S. Department of Veterans Affairs (VA) education benefits may encounter situations where payments to the institution and the individual are delayed through no fault of the student. This policy recognizes and makes appropriate allowances for students in such situations; it applies to all university schools and programs.

WashU recognizes that students serving in the U.S. Armed Forces and their Family Members may encounter situations where Military Service forces them to withdraw from a course of study, sometimes with little notice. This policy recognizes and makes appropriate allowances for students in such situations; it applies to all university schools and programs.

The Foreign Corrupt Practices Act (FCPA) was enacted in 1977 in order to halt improper payments to foreign officials, restore public confidence in the U.S. business system, and promote more reliable foreign legal environments. The FCPA prohibits corrupt payments to foreign officials for the purpose of obtaining or retaining business or obtaining an improper advantage. The FCPA is enforced by the U.S. Department of Justice. Any individual who violates these laws may be subject to personal fines and/or criminal prosecution.

Sponsored Projects Accounting is the financial intermediary between sponsors of research and Washington University in St. Louis investigators. It is the primary source for interpretation of relevant rules, regulations and laws governing incurring, reimbursing and reporting costs under sponsored-research agreements.

Washington University in St. Louis eTransact provides campus organizations with a secure and cost-effective way to conduct business operations online. This flexible service supports a wide variety of e-commerce needs, including the sale of merchandise, subscriptions, event registrations and donations.

WashU’s Sustainable Procurement Guidelines provide recommendations for an approach to purchasing products and services on behalf of the university and identify product attributes that are strongly preferred.

If your department accepts payment cards on behalf of Washington University in St. Louis, it is your responsibility to prevent the loss of all customers’ Personal Identifiable Information (PII) including but not limited to cardholder data used to process transactions. Failure to secure this sensitive information can result in fines and fees, loss of merchant department account, and severe damage to the WashU brand; including the merchant department and the university as a whole.

Billings to customers should be done in a timely and regular manner after services/products have been provided.

Departments that receive funds on behalf of the university are required to deposit and record those funds in a timely manner.