The acquisition of all equipment, goods, and services shall be made with the best interests of the university​ as the goal of the transaction. The university’s best interests are served when a transaction results in the lowest overall cost to the university, taking into account the acquisition price, quality, service, availability, functionality, durability and disposal costs.

The Business Expense Policy outlines policies and guidelines for business expenses, including travel related expenses. It is stated in general terms and is not intended to cover every possible situation. More restrictive policies and guidance when grant funding is used may apply and may not be expressly stated in this document.

A student’s account is protected by the Family Educational Rights and Privacy Act (FERPA). The Student Accounting office will speak only with the student about their account unless the student has provided authorization to discuss their account with another person.

In general, the university does not pay domestic payees via wire transfer. In rare instances, exception approval may be granted by the Accounts Payable Manager or Director of Accounting Operations.

We offer an extensive list of licensed suppliers authorized to produce merchandise displaying our trademarked names or symbols. We maintain formal relationships with licensed suppliers to protect our trademarks and support companies that follow international labor standards.

WashU has committed to align its purchasing activities with its mission by considering supplier diversity, environmental impact, and community benefit during the purchasing process and vendor selection. In addition to considering price, quality and service, purchasers are encouraged to consider social and environmental benefit and impacts before awarding contracts.

Check back often for the latest policies and procedures for accounting within the WashU Medicine.

Find CAPS policy for tuition refunds.

Purchasing Services is structured to assist departments in their procurement needs and support WashU’s cost-containment objectives.

Unless specified to the contrary in writing, on the face of the order or by attachment hereto, the following terms and conditions shall apply to the purchase of the goods and/or services listed on a Purchase Order. WashU reserves the right to cancel all or selected line items of Purchase Order without penalty.